The following information is intended to aid poster, platform and abstract presenters in preparing for the NSGC 45th Annual Conference. Please continue to refer to this page for updates and additional information leading up to the conference.  

Platform Presenters

In-Person Platform Schedule and Tracks

In-person platform presentations last for 15 minutes, including time for questions, and are scheduled for Thursday, November 12, 2:00 – 3:00 pm ET in person in Baltimore, Maryland. The platform presentation track schedule will be shared by mid-September. 

Virtual Platform Tracks

Platform presentations can be up to 15 minutes in length. The virtual platform presentation track schedule will be shared by mid-September. 

Click for Recording Instructions for Virtual Platforms (due October 1).  

SLIDES AND HANDOUTS

Due October 9. NSGC will upload any handouts/slides that are submitted by the deadline of October 9 to the conference virtual platform/mobile app.  

Slide Template 

All conference participants must use the approved NSGC PowerPoint Template for their presentation. This template has been created to meet accessibility standards. Prior to submitting your presentation, please confirm the following: 

1. Review the NSGC Speaker Guide for tips on how to make presentations and other educational activities effective, inclusive and accessible for all learners. 
2. View the recording of the NSGC Accessibility Webinar to learn tips and tools for developing accessible and inclusive presentations. 
3. Ensure you have reserved space for closed captioning at the bottom of each slide. Please do not add any additional content in the space between the graphics at the bottom of the slides (pictured below). This area is reserved for closed captioning. Please note: Your slides will be returned to you for edits if content is added to the closed captioning area, if the header or font sizes and styles have been edited to deviate from the template, or if other accessibility standards as outlined in the NSGC Speaker Guide are not met. 
4. All speakers are required to include a conflict of interest (COI) disclosure slide at the beginning of the presentation. Please refer to the COI disclosure template slide in the PowerPoint template. 
5. Please provide your slides and any associated handouts that you would like uploaded to the virtual app to speakers@nsgc.org by October 9. 

Download the NSGC 45th Annual Conference PowerPoint Template

Poster Authors

Location and Presentation Times

The Annual Conference will take place Tuesday, November 10 through Saturday, November 14 at the Baltimore Convention Center. Poster presentations will be divided into two different sessions, with odd-numbered posters presenting on Wednesday, November 11 and even-numbered posters presenting on Thursday, November 12. Presenters are expected to be physically present at their poster during the full duration of your designated session. 

Discounted Printing

You can print your poster at a discounted rate through FedEx. If using the discounted rate, your poster will be available to pick up at a specified FedEx location on site. Poster presenters will be notified via email with additional details when the ordering form is open for use. Please ensure that you order your poster dimensions to be 45 x 45 inches. 

Poster Specs and Appearance 

• All posters must be able to fit in an area of 46.75 in x 47.5 in. For the best fit for all posters, please ensure poster is no larger than 45 in x 45 in.  Adherence to these poster dimensions is key so as to avoid posters from overlapping.  

• The poster content should be detailed enough so a viewer can understand the research or case study even when you are not present. 

• It is recommended for presenting posters to bring ~50 copies (in black and white or color) of a letter size (8.5 in x 11 in) version of your poster to pin to your poster board so that attendees can take a copy of your poster away with them. Please plan to print these copies ahead of time as NSGC cannot print these for you

• Bring business cards for people who might be interested in contacting you about your poster. You can direct people to your virtual poster where they can contact you for additional information as well. 

Poster Hall Hours 

It is recommended that you set up your poster on Tuesday, November 10 from 3:00 - 5:00 pm ET before the Exhibit Hall officially opens. 

Depending on your arrival time, you also have the option to set up your poster during the following times when the Exhibit Hall is open: 

• Wednesday, November 11 from 10:00 am – 12:00 pm and 3:00 - 6:30 pm ET  

• Thursday, November 12 from 10:15 am – 12:15 pm and 3:00 - 5:30 pm ET  

If you would like your poster available for people to browse during breaks, you are encouraged to keep your poster up during the duration of the Exhibit Hall hours. The Exhibit Hall will close at 12:15 pm ET on Friday, November 13.  

Please plan to remove your poster from the Exhibit Hall by 12:30 pm ET on Friday, November 13. You are responsible for removing and storing your poster. NSGC does not provide space for poster storage and is not responsible for the condition of any poster left unattended following the pick-up time noted above.  

Virtual Posters (ePosters) 

All in-person posters can also be presented electronically, as ePosters. If you cannot attend the conference in person, you are also welcome to submit an ePoster. The submission, management, and presentation of ePosters on the Internet will be carried out using the ePostersLive system. You will receive an email with complete virtual poster submission instructions from support@scigentech.com. The virtual poster submission deadline is Wednesday, October 21 at 11:59 pm CT. 

Overview  

For every accepted poster, there is a Poster Submission Code. You will receive your Poster Submission Code and instructions from support@scigentech.com by late August.  

 Creation of your ePoster  

These instructions are written for PowerPoint but are applicable to any other software you may wish to use.  

• ePoster files should be in PDF format. 

• You can include up to one slide. 

• The ePoster dimensions are highly suggested to be 140 cm (55 in) width x 70 cm (27.5 in) height, in landscape orientation, or 1920px width x 1000px height, for Keynote users.  

• For embedded images, .jpeg or .png file formats in 72 or 96 dpi resolution are preferred.  

• Do not use animated effects, animations, or videos. 

• If you’d like to use an NSGC PowerPoint template as your base for your poster, you can download the NSGC Annual Conference PowerPoint template. Please make sure you set the dimensions correctly before saving it as a PDF and submitting it.  

Video Submission  

In addition to uploading an ePoster, you can upload a recording of your poster presentation to accompany your ePoster.  We request that all poster presenters upload a video or a video file, approximately three minutes in length, that provides an overview of your poster. Below are instructions on how to prepare and submit your video file.   
  

Prepare a single video file in .mp4 format. For more information on how to record a presentation, please view these recording instructions.  Note the maximum allowed file size is 500MB.  Ensure that your video protects patient anonymity and integrity.  

Registration 

All poster presenters are to be registered for the Annual Conference to present their poster. If you have not already registered, please visit: https://www.nsgc.org/Education-and-Events/Annual-Conference/Registration. The early bird registration rate ends September 24. 

Past Annual Conference Abstracts 

• View 2025 Abstracts
• View 2024 Abstracts  
• View 2023 Abstracts 

   

Frequently Asked Questions 

If an author on the abstract has since changed affiliations, do I include the author's current affiliation or affiliation at the time the abstract was written? 
Please use the author affiliation that was relevant when the abstract was written/submitted. 

If I cannot attend the Annual Conference, can someone present on my behalf? 
If you are unable to attend the conference, ONLY another author on the abstract may present in your place. To withdraw your abstract, please email speakers@nsgc.org. 

Can I edit my abstract after the submission deadline? 
No changes are permitted to your submitted abstract. If accepted, your abstract will be printed as it was received during the Call for Abstracts.  

Can I defer my abstract to next year? 
Authors may not defer accepted presentations to a subsequent year. However, authors are encouraged to submit a new abstract in future years that presents a different aspect of the topic, significant new findings, or substantive updates to previously reported research. 

I've submitted an abstract to NSGC as well as an abstract/manuscript for publication to another organization/journal, but I have not heard back yet if my abstract/manuscript has been selected. Do I need to withdraw my abstract from NSGC? 

The work should not have been previously published as a manuscript or accepted for presentation at another national conference at the time of submission to the NSGC Annual Conference.  

I submitted an abstract, but I am no longer able to attend the NSGC Annual Conference. Can I present without being registered for the meeting?  
NSGC does not allow authors to defer their presentations to the following year. If you are unable to attend the conference, another author on the abstract may present in your place if they are registered for the conference. If no author is registered for the conference, you can withdraw your abstract by contacting speakers@nsgc.org.