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Call for Abstracts

Thank you for your participation in this year's Annual Conference. The following information is intended to aid poster and platform presenters at the 2021 NSGC Annual Conference.

Important Updates

To Our Valued Session Coordinators and Speakers:

Thank you for your patience these last few weeks as the NSGC Board of Directors, Annual Conference Program Planning Committee and others throughout our society monitored the ongoing COVID-19 pandemic and how it will affect the NSGC 40th Annual Conference.

As always, our priority is your safety and well-being. Based on the recent surge in cases, current registration trends by our attendees and feedback from many of you, it's clear need to move to offer a fully virtual conference experience again this year.

This virtual format will allow attendees to:

  • Access all conference sessions and experience unparalleled educational opportunities without the risk of travel;
  • Network virtually with our engaged group of genetic counselors, including through an online community as well as visiting virtual exhibitor booths;
  • Hear from our speakers and panelists who will share their thought leadership and best practices; and
  • Experience virtual product demos, vendor-sponsored sessions, and hear timely updates and information from leading sponsors and exhibitors. 

We did not make this decision lightly, and recognize that making this announcement now may result in some frustration, sadness and/or logistical challenges. However, we truly believe that this decision is in the best interest of everyone involved with the Annual Conference - our attendees, speakers, sponsors, exhibitors, NSGC staff, and their families.

With this change in format, many of you may have questions about next steps and how this impacts you and your presentation. Sessions that had been previously planned to be in-person in New Orleans will be converted to live, virtual sessions.  These sessions would be taking place at the same time/date that was previously planned (in CDT). We will NOT be pre-recording talks for speakers in these live sessions, unless you had previously arranged for a pre-recording of a talk. Those that had been pre-planned to be on-demand, virtual, will stay in this format. If you have concerns regarding this format change, please contact your Program Committee liaison and speakers@nsgc.org.

Platform presentations that will be held as live, virtual include (View full schedule with presentation times):

  • Evaluating the experiences of individuals with personal health risks identified through expanded carrier screening
  • Genetic Counselor and Healthcare Interpreter Perspectives on the Allocation of Roles and Working Relationship within the Genetic Counseling Encounter
  • Genetics Professionals' Perspectives on the Reporting of Variants of Uncertain Significance (VUS)-should they always be returned?
  • Genetic Counseling Program Leadership Perspectives on Evaluating and Training International Applicants
  • Streamlined Delivery Model for Return of Genomic Sequencing Results in Pediatric Cancer Clinics Across the Diverse Populations of Texas: The KidsCanSeq Study
  • Characterization of Esophagogastric Cancers in Pathogenic and Likely Pathogenic Germline ATM Variant Carriers
  • Underutilization of germline testing for prostate cancer patients: Are genetic testing criteria a tool or an obstacle?
  • Quality of Life in Adults with 22q11.2 Deletion Syndrome
  • Can expanded carrier screening shorten the diagnostic odyssey in those with genetic disease?
  • Spectrum and Incidence of Primary and Therapy-Related Hematologic Malignancies in Individuals with BRCA1 and BRCA2 Pathogenic and Likely Pathogenic Variants
  • Assessing the Anticipated Needs of Transgender Patients in Cancer Genetic Counseling
  • The supportive care needs of parents following diagnosis of late-onset Pompe disease through newborn screening
  • How are genetic counseling graduate programs engaging with diversity, equity, inclusion, and justice?
  • Impact of Service Delivery Model on Test Uptake and Completion Rate in a Cancer Genetics Clinic
  • Management of Genetic Variants with Discrepant Classifications: An Assessment of Genetic Counselor Attitudes and Practices
  • Application of the 2017 Classification Criteria for Hypermobile Ehlers-Danlos Syndrome (hEDS) to Previously Diagnosed Pediatric Patients
  • Characterizing Genetic Counseling Clinical Supervision During the COVID-19 Pandemic
  • Experiences of adolescents and their parents after receiving genomic screening results for the adolescent
  • Language Interpreters’ Perspective of the Interpreter-Genetic Counselor Working Alliance
  • Influence of exome sequencing results on caregiver adaptation and representations of neurodevelopmental disorders
  • Characterizing Attitudes and Beliefs Impacting Cancer and Inherited Cancer Risk Communication in the Arab-American Population
  • Negotiating discordance: how adolescent-parent dyads reach a joint decision regarding which genomic results to learn during a research study
  • Increasing the diagnostic yield of panel-based testing: A retrospective review of mitochondrial genome analysis in over 6,600 patients
  • Epilepsy Genetic Testing Guides Clinical Management and Helps Improve Patient Outcomes
  • Impact of concurrent DNA and RNA genetic testing on variant classification and medical management in a cohort of 40,000 patients undergoing hereditary cancer testing
  • Billing and Reimbursement for Genetic Counseling in the Telehealth Era
  • Expanding access to genetic services at community clinics using a virtual assistant
  • A Survey of Genetic Counseling Assistants

 

The following sessions will remain on-demand, virtual:

  • Assessment of the Inherited Retinal Disorder Community's Knowledge of Gene Therapy
  • Relationships Between Outcomes of Psychiatric Genetic Counseling and Time Since Onset and Diagnosis of Psychiatric Illness
  • Family History of Sudden Cardiac Death and Cardiac Arrest as a Potential Risk Factor for Arrhythmic Events in Dilated Cardiomyopathy
  • Challenges and Solutions to Implementing Somatic Tumor Sequencing in Medical Institutions
  • Persistent Testing for MTHFR Polymorphisms Demonstrates the Need for Continuing Medical Education in Genetics
  • Lung Cancer Case Series in National Cancer Institute Li-Fraumeni Syndrome Cohort
  • Deterrents to accessing genetic counseling and prenatal diagnostic services in California
  • Uptake of screening and recurrence of bicuspid aortic valve and thoracic aortic aneurysm among at-risk pediatric siblings
  • Content Analysis of Direct-to-Consumer Genomic Tests for COVID-19 Susceptibility and Severity Shows a Lack of Consistency in Genetic Content and Risk Estimation
  • Improved patient education for prenatal aneuploidy testing using a digital tool: a multicenter randomized controlled trial
  • Identifying Potential Genetic Counseling Program Applicant Admissions Competencies
  • Assessing the Behaviors and Motivations of Visual Aid Usage by Genetic Counselors During Genetic Counseling Appointments
  • Strategies Used by Genetic Counselors for Moderate Risk Result Disclosure and the Relationship to Participants’ Risk Perception
  • Unpacking Advocacy Requirements for Admission to Genetic Counseling Programs
  • Spectrum of Genetic Findings in a Cohort of Patients with a Paraganglioma or Pheochromocytoma
  • A systematic review of culturally targeted intervention tools for genetic and genomic services
  • A quantitative analysis of the experiences of symptomatic and at-risk individuals with genetic testing for Amyotrophic Lateral Sclerosis (ALS)
  • Exploring the Influence of white Privilege and Fragility in the Genetic Counseling Profession
  • RAD51C and RAD51D: Exploration of an Evolving Phenotype
  • Psychiatric genetic counseling is associated with a decrease in psychiatric hospitalization
  • Mainstreaming Germline Genetic Testing for Pancreatic Cancer Patients Increases Access
  • A snapshot into inpatient genetic counselor’s FTE, workflows, supervision, and billing practices: a pilot survey within the Inpatient SIG

 

Poster Authors

Creating Your Poster

  • These instructions are written for PowerPoint, but are applicable to any other software you may wish to use. Use PowerPoint 2007 or newer, and set the dimensions of your poster to 140 cm (55 in) width x 70 cm (27.5 in) height, in landscape orientation.
  • Number of pages (slides): one (1). 
  • Make sure your text and background have a large contrast (dark lettering on a light background or the reverse).
  • For embedded images prefer .jpeg or .png file formats in a resolution of 72 or 96 dpi. 
  • Do not use animated effects, “animations” and videos.
  • Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the "File > Save as" menu or through the "File > Print > as .PDF" option. If you are unsure of how to save your poster as a PDF file you can find more information and tutorials on our Support Center at support.scigentech.com. 
  • If you’d like to use an NSGC PowerPoint template as your base for your poster, you can download the NSGC Annual Conference template and select one slide in the deck by clicking here. 

The deadline to submit your ePoster is Tuesday, September 14, 11:59 pm CDT.

Submitting your ePoster

  • Poster authors will receive an email from ePosters Live the week of August 9. This email will contain full instructions and a unique Poster Submission Code. 
  • Navigate to the following address on the Internet: https://nsgc2021.epostersubmission.com/
  • Click on "Submit poster". When asked, please enter the Poster Submission Code, as shown ePosters Live email sent the week of August 9. 
  • Follow the three simple steps included in the Wizard to complete the submission of your ePoster. Depending on the file size of your ePoster and your Internet connection, the submission process may take from seconds to minutes.

Video Submissions

In addition, we are providing the opportunity for you to actually “present” your work to attendees by uploading a video file to your poster. We request that all poster presenters upload a video or a video file, approximately 3 minutes in length that provides an overview of your poster. Below are instructions on how to prepare and submit your video file.

How to prepare a video presentation:

  • Prepare a single video file, in .mp4 format. For more information about how to record a presentation, please visit the NSGC website. 
  • Note the maximum allowed file size of 500MB.
  • Ensure that your video protects patient anonymity and integrity.

To Submit Your Video Recording

  • Please navigate to the following address on the internet: https://nsgc2021.epostersubmission.com/ and use your Poster Submission Code to log in. You will be able to add your video file by clicking on the "Upload your video file..." button.  

Important notice: The poster submission process described above is fully automated, ensures your instant notification upon the successful reception of your ePoster, and allows you to automatically replace a previous poster submission with an updated one, at any point in time before the deadline expires. Furthermore, it eliminates the chance that an ePoster sent by email could be erroneously characterized as a spam email and get lost. Therefore, only poster submissions through the process described above will be accepted.  

For questions or issues during the poster submission process, use our Live support by clicking on the corresponding icon at the bottom of the page at 
https://nsgc2021.epostersubmission.com/

Platform Presenters

View In-person Presenter Schedule for Platform Presentations

Platform presentations are to be 15 minutes in length.

On-demand Presenter Recording Tips

Please take a moment, before your live or pre-recorded presentation, to run through the below tips and tricks for successful virtual presentations.

  • An HD webcam is preferred, but a new PC or tablet will have a good camera. Your camera should be stable at, or slightly above, eye level.
  • Make sure your face is in good, even light, with no harsh backlight. Do not sit in front of a window. Your webcam will compensate, which may make it diffi cult to seeyou.
  • Reduce clutter & distracting/bright images in the background.
  • Solid colors work best, please do NOT wear white. Avoid small prints, stripes, plaid, or patterns.
  • Avoid noisy jewelry (necklaces, bracelets, earrings) as it can be distracting to the viewer.
  • Quality audio is key to audience engagement. A quality headset microphone is preferred, but you can also use the microphone included in your computer.
  • If using a headset microphone, be sure to keep it about a half inch off your face. Speaking up & keeping your level consistent will also help listeners set their volumecorrectly.
  • Try to pick a space that is smaller and with soft walls such as curtains. It will keep the sound from bouncing around which will make your audio sound hollow.

On-demand Recording Presenter Instructions (Due August 30)

  • Session moderators and speakers will record their presentations on their own and submit to NSGC by August 30. 
  • Record your session using the tools with which you are the most familiar. View step-by-step instructions for the three methods listed below.
    • PowerPoint with Narration
    • Apple Keynote with Narration
    • Record via Zoom
  • Upload your recording to Dropbox at the following link: https://www.dropbox.com/request/bZK1kJs32NHgfV1654KD 
  • Recordings should be submitted by August 30th
  • If you require post-recording editing, please submit instructions to NSGC along with your recorded presentation. Contact speakers@nsgc.org

Handouts

Due September 3. NSGC will upload any handouts/slides that are submitted by the deadline of September 3 to our virtual platform/app. New in 2021: It is unlikely that any handouts submitted after September 3 will be posted. 

Why submit handouts?

  • Accessibility and Audience Requests: NSGC receives requests by attendees for copies of slides/handouts to aide in engagement and accessibility throughout the conference. 
  • Takeaways/Activities for Audience members: Worksheets or other summaries of key takeaways are great ways to help attendees re-engage with the content in your session following the live or on-demand activity. 

Handout Submission Specifications

  • All handouts should be saved and submitted as a PDF or Word format
  • Title your handout using your session number and last name (B03_LastName). If you have multiple handouts, utilize numbers following your Last Name (B03_LastName1; B03_LastName2)
  • Upload to the following link: https://www.dropbox.com/request/YfiZ38r2EY6KkxbTyEAI 

Handouts may include (but are not limited to):

  • PDF copies of slide decks. Presenters can make adjustments to the slides for presentation purposes after submission to handouts is completed. If a presenter updates slides after September 3, NSGC would not be posting the updated version to the session handouts. 
  • Worksheets or other activities for attendees of the session
  • Key takeaways or summaries

Past Annual Conference Abstracts

View 2019 Abstracts
View 2018 Abstracts
2017 and prior: Available through the Journal of Genetic Counseling

Note: Beginning with the 2018 Annual Conference abstracts, the accepted abstracts will be posted to the NSGC website and will no longer be published in the Journal of Genetic Counseling. This venue change offers the following benefits:

  1. Increased accessibility to accepted abstracts by non-NSGC members.  Anyone with internet access will be able to view abstracts on the NSGC website.
  2. Increased ease of navigation for locating abstracts. You will no longer need to search through one long continuous document for abstracts of interest.
  3. Increased flexibility for Abstract Committee to modify abstract size requirements
  4. Increased space in the Journal of Genetic Counseling to allow more peer-reviewed research to be published. 
  5. Continued ability to cite conference abstracts. Suggested style for citing abstracts will be provided on the NSGC website.

How to Cite Abstracts

Abstracts selected for presentation at the NSGC Annual Conference are available online here and on the Past Conference webpage. To cite an abstract from 2018 and beyond, use the URL for the meeting in which the abstract was presented. The following is a suggested example style for citing abstracts from the NSGC Annual Conference.

Author Name 1, Author Name 2, Abstract Title; (Poster or Session #). Presented at the xxth NSGC Annual Conference, Date, Location (example: November 14, 2018, Atlanta, GA).

Frequently Asked Questions

If an author on the abstract has since changed affiliations, do I include the author's current affi liation or affiliation at the time the abstract was written?
Please use the author affiliation that was relevant when the abstract was written/submitted.

Can more than one person present this Poster/Platform Presentation?
Due to space, logistics and the limited time available, we ask that only one author present each abstract.

If I cannot attend the Annual Conference, can someone present on my behalf?
If you are unable to attend the conference, ONLY another author on the abstract may present in your place. To withdraw your abstract, please email speakers@nsgc.org.

Can I edit my abstract after the submission deadline?
If accepted, your abstract will be printed as it was received during the Call for Abstracts. No changes are permitted.

Can I defer my abstract to next year?
We are unable to allow authors to defer their presentations to the following year. We encourage authors to submit an abstract on a different aspect of the abstract topic in any following years.

I've submitted an abstract to NSGC as well as an abstract/manuscript for publication to another organization/journal, but I have not heard back yet if myabstract/manuscript has been selected. Do I need to withdraw my abstract from NSGC?

The work should not have been previously published as a manuscript or accepted for presentation at another national conference at the time of submission to the NSGCAnnual Conference. 

I submitted an abstract, but I am no longer able to attend NSGC's conference. Can I present without being registered for meeting? 
We are unable to allow authors to defer their presentations to the following year. If you are unable to attend the conference, another author on the abstract may present in your place, if they are registered for the conference. If no author is registered for the conference, you can withdraw your abstract by contacting speakers@nsgc.org

I’m registered to attend the NSGC 40th Annual Conference in person. What happens to my registration?

 All in-person registered attendees will automatically be transferred to the virtual experience.

What if I would like to cancel my registration?

 Unfortunately, no refunds for cancellations are issued after August 23, 2021. Substitutions are allowed at any time prior to the event and can be made by submitting the request in writing to registration@nsgc.org.

What about flight and travel arrangements made for the cancelled in-person experience?

 All attendees need to contact their own airlines/travel insurance companies to understand their policies, whether flights can be transferred, and what penalty fees, if any, may apply.

How do I cancel my hotel reservation(s) for the cancelled in-person experience?

If you have a hotel reservation, please contact the hotel directly to cancel your reservation. Phone numbers for the Sheraton, New Orleans Marriott and JW Marriott New Orleans can be found on the NSGC website.

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