Abstract Resource Page

Thank you for your participation in this year's Annual Conference. The following information is intended to aid poster, platform and abstract presenters at the NSGC 44th Annual Conference. Please check back to this page for updates and additional information.

Platform Presenters

In-Person Platform Schedule and Tracks

View the presenter schedule for in-person platform presentations here. Platform presentations are to be 15 minutes in length, including time for questions.

Virtual Platform Tracks

View the presenter schedule for virtual platform presentations here. Platform presentations are to be 15 minutes in length.

Click for Recording Instructions for Virtual Platforms and Abstracts (due October 13).

HANDOUTS

Due October 22. NSGC will upload any handouts/slides that are submitted by the deadline of October 22 to our virtual platform/app. It is unlikely that any handouts submitted after October 22 will be posted.

Handout Submission Specifications

Title your handout using your session number and last name (B03_LastName).
Upload via email to speakers@nsgc.org

Slide Template

All conference participants must use the approved NSGC PowerPoint Template for their presentation. If you have not received a copy of the template, please reach out to speakers@nsgc.org. This template has been created to meet accessibility standards.

Prior to submitting your presentation, please confirm the following:

Review the NSGC Accessibility Webinar Recording and NSGC Speaker Guide for tips on how to make presentations and other educational activities effective, inclusive and accessible for all learners.

Ensure you have reserved space for closed captioning at the bottom of each slide. Please do not add any additional content in the space between the graphics at the bottom of the slides (pictured below). This area is reserved for closed captioning.

Please note: Your slides will be returned to you for edits if content is added to the closed captioning area, if the header or font sizes and styles have been edited to deviate from the template, or if other accessibility standards as outlined in the NSGC Speaker Guide are not met.

All speakers are also required to include a conflict-of-interest disclosure slide at the beginning of the presentation. You can include a single slide listing all session participants’ disclosures at the beginning of the session. If a speaker does not have any conflicts, please state, “No conflicts of interest to disclose.” 

Download the NSGC 44th Annual Conference Powerpoint Template

Poster Authors

We are looking forward to your participation in the upcoming NSGC 44th Annual Conference!

Location and Presentation Times

The Annual Conference will take place Thursday, November 6 through Monday, November 10 at the Seattle Convention Center. Poster presentations will be divided into two different sessions, with odd numbered posters presenting on Friday, November 7 and even numbered posters presenting on Saturday, November 8. Presenters are expected to be physically present at their poster during the full duration of your designated session.

Discounted Printing

FedEx is offering the option to submit your poster to be printed at a discounted rate and picked up at a specified FedEx location on site. Please complete this form and send as a PDF to usa5161@fedex.com by November 4 to receive special pricing.

Poster Specs and Appearance

All posters must be able to fit in an area of 4 feet x 4 feet. For the best fit for all posters, we are requesting your poster is no larger than 45 inches x 45 inches. You will be sharing a board with another poster, so we kindly ask for you to follow these dimensions, of most importance a width of no more than 48 inches (4 feet) as this will prevent posters from overlapping.

Some additional tips:

The poster should be self-explanatory enough to allow viewing even when you are not present.
It may be a good idea to bring about 50 copies (black and white is fine) of a letter-paper size version of your poster that you can pin to your poster board so that people can take a copy of your poster away with them. NSGC cannot print these for you on-site, so we would recommend bringing them or finding other printing accommodations in Seattle.
Bring business cards for people who might be interested in contacting you about your poster.
You can direct people to your virtual poster where they can contact you for additional information as well.

Virtual Posters

In addition to in-person posters, NSGC will be offering virtual posters this year as well.
All posters will be presented electronically, as ePosters. Specifically, the submission, management, and presentation of ePosters on the Internet will be carried out using the ePostersLive system.
You will receive an email with complete virtual poster submission instructions from support@scigentech.com.
The virtual poster submission deadline will be October 15.

Overview

For every accepted poster, there is a Poster Submission Code. Instructions on how to use the Poster Submission Code are provided in section 2. You should have received your Poster Submission Code from support@scigentech.com, or you may reach out to support@scigentech.com to receive this.

 1. Creation of your ePoster

These instructions are written for PowerPoint, but are applicable to any other software you may wish to use.

ePoster dimensions: for optimal display results, we recommend 140 cm (55 in) width x 70 cm (27.5 in) height, in landscape orientation. Nevertheless, please feel free to submit your ePoster in the dimensions of your preference.
Number of pages (slides): one (1). 
Make sure your text and background have a large contrast (dark lettering on a light background or the reverse).
For embedded images prefer .jpeg or .png file formats in a resolution of 72 or 96 dpi. 
Do not use animated effects, “animations” and videos.
Before submitting, save your poster as a PDF file. All recent versions of PowerPoint and most other software applications allow you to save your poster as a PDF file from the "File > Save as" menu or through the "File > Print > as .PDF" option. If you are unsure of how to save your poster as a PDF file you can find more information and tutorials on our Support Center at support.scigentech.com.
If you’d like to use an NSGC PowerPoint template as your base for your poster, you can download the NSGC Annual Conference template by clicking here. Please make sure you set the dimensions correctly, before saving it as a PDF and submitting it.

2. Submission of your ePoster

Important notice:  The deadline for submitting your ePoster is October 15th, 2025, 11:59 p.m (PDT)

To submit your ePoster please follow the steps below:

Navigate to the following address on the Internet: https://nsgc2025.epostersubmission.com/
Click on "Submit poster". When asked, please enter the Poster Submission Code.
Follow the three simple steps included in the Wizard to complete the submission of your ePoster. Depending on the file size of your ePoster and your Internet connection, the submission process may take from seconds to minutes.

3. Video submission
 
In addition, we are providing the opportunity for you to actually “present” your work to attendees by uploading a video file to your poster. We request that all poster presenters upload a video or a video file, approximately 3 minutes in length that provides an overview of your poster. Below are instructions on how to prepare and submit your video file.

VIDEO PRESENTATIONS:

How to prepare a video presentation:

The following notes will help you with the preparation of your video presentation.

Prepare a single video file, in .mp4 format. For more information about how to record a presentation, please view these instructions: (hyperlink coming soon)
Note the maximum allowed file size of 500MB.
Ensure that your video protects patient anonymity and integrity.

How to submit your video presentation:

Please navigate to the following address on the internet: https://nsgc2025.epostersubmission.com/.and use your Poster Submission Code to log in. You will be able to add your video file by clicking on the "Upload your video file..." button.  

Important notice: The poster submission process described above is fully automated, ensures your instant notification upon the successful reception of your ePoster, and allows you to automatically replace a previous poster submission with an updated one, at any point in time before the deadline expires. Furthermore, it eliminates the chance that an ePoster sent by email could be erroneously characterized as a spam email and get lost. Therefore, only poster submissions through the process described above will be accepted.  

For questions or issues during the poster submission process, use ePoster’s Live support here: https://nsgc2025.epostersubmission.com/ or visit their Support Center at support.scigentech.com.

Registration
All poster presenters are to be registered for the annual conference to present their poster. If you have not already registered, you can find information for how to do this here: https://www.nsgc.org/Education-and-Events/Annual-Conference/Registration

Past Annual Conference Abstracts

2017 and prior: Available through the Journal of Genetic Counseling

Note: Beginning with the 2018 Annual Conference abstracts, the accepted abstracts will be posted to the NSGC website and will no longer be published in the Journal of Genetic Counseling. This venue change offers the following benefits:

Increased accessibility to accepted abstracts by non-NSGC members. Anyone with internet access will be able to view abstracts on the NSGC website.
Increased ease of navigation for locating abstracts. You will no longer need to search through one long continuous document for abstracts of interest.
Increased flexibility for Abstract Committee to modify abstract size requirements
Increased space in the Journal of Genetic Counseling to allow more peer-reviewed research to be published.
Continued ability to cite conference abstracts. Suggested style for citing abstracts will be provided on the NSGC website.

Frequently Asked Questions

If an author on the abstract has since changed affiliations, do I include the author's current affi liation or affiliation at the time the abstract was written?
Please use the author affiliation that was relevant when the abstract was written/submitted.

If I cannot attend the Annual Conference, can someone present on my behalf?
If you are unable to attend the conference, ONLY another author on the abstract may present in your place. To withdraw your abstract, please email speakers@nsgc.org.

Can I edit my abstract after the submission deadline?
If accepted, your abstract will be printed as it was received during the Call for Abstracts. No changes are permitted.

Can I defer my abstract to next year?
We are unable to allow authors to defer their presentations to the following year. We encourage authors to submit an abstract on a different aspect of the abstract topic in any following years.

I've submitted an abstract to NSGC as well as an abstract/manuscript for publication to another organization/journal, but I have not heard back yet if myabstract/manuscript has been selected. Do I need to withdraw my abstract from NSGC?

The work should not have been previously published as a manuscript or accepted for presentation at another national conference at the time of submission to the NSGCAnnual Conference.

I submitted an abstract, but I am no longer able to attend NSGC's conference. Can I present without being registered for meeting?
We are unable to allow authors to defer their presentations to the following year. If you are unable to attend the conference, another author on the abstract may present in your place, if they are registered for the conference. If no author is registered for the conference, you can withdraw your abstract by contacting speakers@nsgc.org.